Transaction Coordinator

Elevate Your Career with The Hart Team!

Are you ready to launch your career to new heights in an inspiring, forward-thinking environment? At The Hart Team, we’re not just looking to fill a role; we’re inviting a Transaction Coordinator to become a core part of our success story! If you’re ambitious, strategic, and eager to make a real impact in the world of real estate, this is your moment. In this role, you’ll work directly with our executive team, sparking innovation and helping shape our vision. Here, your creativity is celebrated, your growth is prioritized, and every contribution you make is valued. Ready to make waves in real estate? Let’s connect!

Join Our Team and Make an Impact!

We handle and close more than 100 transactions each year, keeping up a fast-paced momentum that fuels our team’s drive and success!

We're a proudly part of eXp Realty, the top cloud-based real estate brokerage known for innovation, excellence, and expansive market reach. Led by Wayne Hartard, an ICON agent ranking in the top 3% out of over 90,000 agents at eXp Realty, we bring unparalleled expertise and dedication to every client and transaction.

The Role

You will be responsible for :

• Oversee a pipeline of 150+ active transaction files, ensuring each file progresses smoothly from start to close.
• Track deadlines, required documentation, and client communications for each transaction, proactively managing any potential delays.
• Responsible for opening all transaction files and creating new listings for properties as they come on the market.
• Build detailed property listings, ensuring accuracy and consistency across all information presented to clients and prospects.
• Generating and updating property listings on the multiple real estate websites
• Create and Manage Escrow Accounts
• Orchestrate Inspections : Schedule and attend inspections, making sure that everything runs seamlessly.
• Oversee Repairs : Monitor timelines and budgets, keeping projects on track.
• Facilitating communication between everyone involved so everyone is aware of the projects progress
• Ensuring that contractors are adhering to compliance standards.
• Check the completion of the necessary documents by their respective deadlines
• Facilitating the closing process of the listing
• Planning the post-close follow-up appointments and check-ins
• Retrieving testimonials and reviews from both buyers and sellers to promote the business overseeing all administrative matters related to a real estate transactions.
• Build Client Relationships : Schedule follow-ups, collect testimonials, and maintain client connections.
• Assist the real estate agents, their clients and all relevant parties complete the paperwork.
• Making sure that all required documents, including assessments, loans, and appraisals, are properly signed.
• Scheduling inspections, repairs and assessments for all necessary codes and ordinances to be met
• Coordinating communications between sellers and buyers to facilitate quick and convenient transactions
• Recording and documenting client information into a customer management system and ensuring the submission of the right documents to the right channels.

Ideal Profile

What We’re Looking For?

Your Ideal Setup :

What's on Offer?